Administrative assistant (full time)

About NONA

NONA is an Italian farm-to-table restaurant group. 

We currently have three Neapolitan pizzerias and two fresh pasta restaurants in Brussels. Our pizzas and pastas are made with organic ingredients from Belgian farmers. 

We plan to continue to grow in Belgium and internationally. As we grow, we are looking for team members who are exceptionally friendly, live by our philosophy “Do Good”, and have a drive to learn and develop themselves. 

NONA’s mission is to make consumers more aware of where their food comes from, with a cuisine they know and love. 

Join us on our journey, which has only just begun. 

ABOUT THE JOB

We are looking for a proactive and organized Administrative Assistant to join our headquarters team on a full-time basis. This role is crucial in supporting the functioning of HQ and assisting the executive team with day-to-day administrative tasks. The ideal candidate will be a proactive, detail-oriented, adaptable professional with excellent multitasking abilities and a passion for the hospitality industry. 

Department: NONA HQ 

Location: Rue du Bailli / Baljuwstraat, 1000 Brussels 

Key Responsibilities 

Invoice management: processing of invoices into our accounting software; 

Operations Support: assist with restaurant operations tasks such as coordinating certain kind of supplies, tracking orders, and updating inventory records; 

Document Management: organize and maintain company documents, including compliance with regulatory requirements; 

Event Coordination: assist in planning and executing company events, meetings, and team-building activities; 

Data Entry & Reporting: input, organize, and maintain data for reporting purposes, including sales figures, labor reports, and financial metrics as needed. 

Qualifications and strengths 

• Education: Bachelor’s degree in Business administration (secretariat de direction) 

• Experience: At least 2 years of work experience 

• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) 

• Perfectly bilingual in Dutch and French, with a good knowledge of English 

• Strong organizational skills with the ability to manage multiple tasks simultaneously 

• Excellent written and verbal communication skills 

• Strengths: Ability to work independently and as part of a team 

• Enthusiastic and pro-active, and manage your work priorities effectively 

• Respecting confidentiality 

• Excellent presentation and ease of contact 

• Immediately available 

We offer : 

Full-time contract 

Salary and benefits package reflecting your level of experience 

Dynamic working environment in a growing company 

Wide variety of work directly working with the management team 

This position is an excellent opportunity for an organized and motivated individual to play a vital role in the success of a growing restaurant business. If you are enthusiastic about supporting a vibrant team and thrive in a fast-paced environment, we would love to hear from you! 

Team NONA